Laurel Main Street Festival
Main Street Merchant Application

This application is only for a business that is located on Main Street

Please fill out the form below and make your payment online.

If you are unable to do this online, then complete the fillable pdf on a computer, print it, sign it and send in with payment by mail to:

Laurel Board of Trade
383 Main St., Laurel, MD 20707

Main Street Merchant Application

Business must have a Main Street, Laurel Address to Complete This Application

Sponsored by: The Laurel Board of Trade
Laurel’s 40th Annual Main Street Festival
Saturday, October 15, 2022
9:00 am – 4:00 pm

383 Main St., Laurel, MD 20707
Phone: 301-483-0838
Email: laurelmainstreetfestival@gmail.com

RETURN NO LATER THAN

August 30, 2022

* Everything must be filled in. Applications will not be accepted unless all spaces are filled in and Payment is included.

Billing Contact

The name associated with your preferred form of payment

Primary Contact

Primary Contact - Type of Phone: *
Primary Contact - Address: *
Primary Contact - Address:
This application is only for a business that is located on Main Street. If your business is not located on Main Street please fill out either the Non Food Vendor or Food Vendor application.
City
State/Province
Zip/Postal

Secondary Contact

Optional
Secondary Contact - Type of Phone:
Secondary Contact - Address:
Secondary Contact - Address:
City
State/Province
Zip/Postal

The Laurel Main Street Festival is an annual, family friendly event that brings together the entire City of Laurel and surrounding communities for a fun filled day. It gathers the businesses, arts & craft vendors, non-profit community along with local citizens for a day of celebration. This year is even more special given the challenges to our city during the pandemic in 2020/21. We recognize this can be somewhat disruptive for traffic to your business on the day of the event and we apologize for any inconvenience to your customers. We hope that any temporary inconvenience is offset by introducing your business to a new set of clientele. This is a great way to showcase your company and connect with new customers.

For participating Main Street Merchants who ARE Members of the Laurel Board of Trade the first booth space is free to promote their business, services, and merchandise. Additional spaces will be allotted if there is availability. Each additional space is $100 each.

For participating Merchants who are NOT Members of the Laurel Board of Trade the first space is $100. Additional spaces will be allocated if there is availability. Each additional space is $150 each.

Sharing or allocating booth space/spaces to another vendor is not permissible. Booth spaces measure 10’ x 10’ in size and does not include the sidewalk which must be kept clear. You will also need to provide your own table, chairs, canopy (see next page for canopy regulations) and electricity. Applications should be submitted by August 30, 2022. If there are multiple businesses within one “store front” (second floor or separate entrance), the Laurel Board of Trade and the Main Street Festival Committee will do their best to place you near the front area of your business address.

Are you a member of the Laurel Board of Trade *
Will you need a booth on Main Street? *
Number of spaces requested (Member Rate) *
Number of spaces requested (Non-Member Rate): *

Please join us!

If you would like to become a Member of the Laurel Board of Trade the cost is $100. If you are a Non-Profit, the fee is $75. Please complete a Membership Application online at our website https://laurelboardoftrade.org/membership before submitting this application.

Will you be giving out food items, drinks or any other items or treats at this event? *
If Yes is selected, you understand that it is your responsibility to contact the Prince George’s County Health Department for instructions & regulations and to be fully compliant with them and on any required permits and certifications. They can be contacted at (301) 883-7690 or online at https://www.princegeorgescountymd.gov/1979/Food-Service-Requirements.html.
Did you participate in the 2019 LMSF? *
Did you sign up and pay for a space(s) for the 2020 MSF and not request a refund? *
Will a Trailer be used in this space? *
Note: If you selected “Yes” above and sales are made from a vehicle/trailer accessing the public from only one side then: Please indicate which side should face the center of Main Street. Check one and complete make/model & Tag #.
Will a Truck be used in this space? *
Note: If you selected “Yes” above and sales are made from a vehicle/trailer accessing the public from only one side then: Please indicate which side should face the center of Main Street. Check one and complete make/model & Tag #.
Please indicate which side of the trailer should face the center of Main Street: *
Please indicate which side of the truck should face the center of Main Street: *

PLEASE PROVIDE VEHICLE INFORMATION ON ALL VEHICLES COMING TO LMSF:

All vendors should be unloaded and vehicles off the street by 8:00 a.m. and cleaned up and off the street by 5:00 p.m.

Please note: New rules are in effect for canopies: Your canopy must meet CPAI-84 and NFPA-701 Fire Resistant Requirements. The Fire Marshall will be inspecting your canopy the day of the festival.

Applications are due by August 30, 2022. If you have any questions, please email the Laurel Board of Trade office at: laurelmainstreetfestival@gmail.com or call us at (301) 483-0838

I’ve read and understand the rules and regulations of the Main Street Festival. *
Read The Rules and Regulations Here

Signature indicates you have read and understand the Rules and Regulations for participation in the Main Street Festival as explained in this application and referenced documents. All Vendors must adhere to all applicable City, County, State and Federal safety, fire code, Prince George’s County Health Department food preparation standards, certifications and permits, distribution and sale regulations or risk not being allowed to participate in the Laurel Main Street Festival. All vendors should be unloaded and vehicles off the street by 8:00 a.m. and cleaned up and off the street by 5:00 p.m. This is a Rain or Shine event. No refunds provided.

I understand that each applicant is responsible to pay their applicable Federal, State and local taxes as required. *
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Laurel Main Street Festival
Food Vendor Application

Please fill out the forms below and make your payment online.

If you are unable to do this online, then complete the fillable pdf on a computer, print it, sign it and send in with payment by mail to:

Laurel Board of Trade
383 Main St., Laurel, MD 20707

Laurel Main Street Festival - Food Vendor Application
Sponsored by: The Laurel Board of Trade
Laurel’s 40th Annual Main Street Festival
Saturday, October 15, 2022
9:00 am – 4:00 pm

383 Main St., Laurel, MD 20707
Phone: 301-483-0838
Email: laurelmainstreetfestival@gmail.com

2022 Space # Assigned by LBOT

Please type or print clearly. Incomplete applications will not be accepted. Payment must accompany application.
All Food vendors must provide a Certificate of Insurance no later than September 12, 2022, or risk no entry or refund.

Billing Contact

The name associated with your preferred form of payment

Primary Contact

Primary Contact - Type of Phone: *
Primary Contact - Address: *
Primary Contact - Address:
City
State/Province
Zip/Postal

Secondary Contact

Optional
Secondary Contact - Type of Phone: *
Secondary Contact - Address: *
Secondary Contact - Address:
City
State/Province
Zip/Postal

Will a Trailer be used in this space? *
Note: If you selected "Yes" above and sales are made from a vehicle/trailer accessing the public from only one side then: Please indicate which side should face the center of Main Street. Check one and complete make/model & Tag #.
Will a Truck be used in this space? *
Note: If you selected "Yes" above and sales are made from a vehicle/trailer accessing the public from only one side then: Please indicate which side should face the center of Main Street. Check one and complete make/model & Tag #.
Which side of the trailer should face the center of Main Street? *
Which side of the truck should face the center of Main Street? *

Please provide vehicle information on all vehicles coming to LMSF:

All vendors should be unloaded and vehicles off the street by 8:00 a.m. and cleaned up and off the street by 5:00 p.m.

Did you participate in the 2019 LMSF? *
What type of fuel will you be using at this event (Check all that apply)? *
Note: Use of cooking fuel, appliances and generators must follow all food preparation, Health Department and fire safety regulations.
Note: You must read and adhere to the LBOT Vendor Rules and all City, County, State and Health Department regulations regarding the storage, preparation, sale and distribution of food and drink products.
Did you sign up and pay for a space(s) for the 2020 MSF and not request a refund due to COVID? *
If yes, then select the same number of spaces as requested for 2020. If you want additional spaces the applicable fees will be required.

Main Street Festival Food Vendor Pricing

Note: Vendor must not exceed 10’ x 10’ space requirements. Vendor must purchase multiple spaces if width/depth requirements exceed 10 feet or Vendor risks removal on day of Festival with no refunds. New rules: Your canopy must meet current CPAI-84 and NFPA-701 Fire Resistant Requirements, or the Fire Marshall will require removal on the day of the Festival. No refund will be provided.

Type of Vendor *

NO APPLICATION WILL BE GUARANTEED AFTER September 12, 2022

A CERTIFICATE OF INSURANCE for Liability, listing the Laurel Board of Trade as an additional insured MUST BE SUBMITTED WITH YOUR APPLICATION or mailed to LBOT, 383 Main Street, Laurel, MD 20707 and received no later than September 26, 2022. No Food Vendor will be allowed to participate in the Laurel Main Street Festival without this insurance.

I’ve read and understand the rules and regulations of the Main Street Festival. *
I understand that each applicant is responsible to pay their applicable Federal, State and local taxes as required. *
Read The Rules and Regulations Here

Signature indicates you have read and understand the Rules and Regulations for participation in the Main Street Festival as explained in this application and referenced documents. All Vendors must adhere to all applicable City, County, State and Federal safety, fire code, Prince George’s County Health Department food preparation standards, certifications and permits, distribution and sale regulations or risk not being allowed to participate in the Laurel Main Street Festival. All vendors should be unloaded and vehicles off the street by 8:00 a.m. and cleaned up and off the street by 5:00 p.m. This is a Rain or Shine event. No refunds provided.

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Laurel Main Street Festival
Vendor / Business / Arts & Crafts / Non-Profit Application

Please fill out the forms below and make your payment online.

If you are unable to do this online, then complete the fillable pdf on a computer, print it, sign it and send in with payment by mail to:

Laurel Board of Trade
383 Main St., Laurel, MD 20707

Laurel Main Street Festival - Vendor / Business / Arts & Crafts / Non-Profit Application
Sponsored by: The Laurel Board of Trade
Laurel’s 4th Annual Main Street Festival
Saturday, October 15, 2022
9:00 am – 4:00 pm

383 Main St., Laurel, MD 20707
Phone: 301-483-0838

Email: laurelmainstreetfestival@gmail.com

2022 Space # Assigned by LBOT

Incomplete applications will not be accepted. Payment must accompany application.
Vendor Type: *

Billing Contact

The name associated with your preferred form of payment

Primary Contact

Primary Contact - Type of Phone: *
Primary Contact - Address: *
Primary Contact - Address:
City
State/Province
Zip/Postal

Secondary Contact

Optional
Secondary Contact - Type of Phone:
Secondary Contact - Address:
Secondary Contact - Address:
City
State/Province
Zip/Postal

Will a Trailer be used in this space? *
Note: If you selected "Yes" above and sales are made from a vehicle/trailer accessing the public from only one side then: Please indicate which side should face the center of Main Street. Check one and complete make/model & Tag #.
Will a Truck be used in this space? *
Note: If you selected "Yes" above and sales are made from a vehicle/trailer accessing the public from only one side then: Please indicate which side should face the center of Main Street. Check one and complete make/model & Tag #.
Which side of the trailer should face the center of Main Street? *
Which side of the truck should face the center of Main Street? *

Please provide vehicle information on all vehicles coming to LMSF:

All vendors should be unloaded and vehicles off the street by 8:00 a.m. and cleaned up and off the street by 5:00 p.m.

Did you participate in the 2019 LMSF? *
Will you be giving out food items, drinks or any other items or treats at this event? *
Note: If you plan to sell any food items you may need to complete the Food Vendor application. Please consult the Laurel Board of Trade office to verify.
Did you sign up and pay for a space(s) for the 2020 MSF and not request a refund due to COVID?
If yes, then select the same number of spaces as requested for 2020. If you want additional spaces the applicable fees will be required.
I Would Like to Purchase a 10'x10' Space *

Main Street Festival Non-Food Vendor Pricing

Given the many challenges you have faced this past (2) years we have implemented special Pandemic Pricing for all vendors participating in this year’s 2022 Festival.

I Would Like to Purchase a 10'x10' Space *
$200 each additional space
$125 each additional space
$100 each additional space
$150 each additional space

NO APPLICATION WILL BE GUARANTEED AFTER September 12, 2022

I’ve read and understand the rules and regulations of the Main Street Festival. *
I understand that each applicant is responsible to pay their applicable Federal, State and local taxes as required. *
Read The Rules and Regulations Here

Signature indicates you have read and understand the Rules and Regulations for participation in the Main Street Festival as explained in this application and referenced documents. All Vendors must adhere to all applicable City, County, State and Federal safety, fire code, Prince George’s County Health Department food preparation standards, certifications and permits, distribution and sale regulations or risk not being allowed to participate in the Laurel Main Street Festival. All vendors should be unloaded and vehicles off the street by 8:00 a.m. and cleaned up and off the street by 5:00 p.m. This is a Rain or Shine event. No refunds provided.

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Laurel Main Street Festival
Parade Application

Please fill out the forms below.

If you are unable to do this online, then complete the fillable pdf on a computer, print it, sign it and either send a digital copy to jcross3@gmail.com or mail it to:

Laurel Cross
16013 Dorset Rd
Laurel, MD  20707

Laurel Main Street Festival - Parade Application
Type of Parade Participant. Check All That Apply. *
Complete All Appropriate Information for Your Group. *
Write-up Info:
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Rules and Regulations for Main Street Festival Vendors.

If you are a Main Street Festival Vendor, please read this document thoroughly. If you are a Main Street Festival Parade Participant, you do not need to read these.

The Laurel Main Street Festival is a hugely popular family friendly festival, with over 325 vendors over almost a one-mile street.

** Due to COVID-19 and current pandemic conditions this festival may be altered or cancelled at any time up to the day of the festival. All vendors must take the responsibility for their area, company, employees, contractors, food service, products, and/or service seriously following all current City of Laurel government and CDC regulations & guidelines. This includes social distancing guidelines, reasonable sanitation options available for patrons and staff, mask wearing and any other recommended precautions to keep everyone reasonably safe.

Types of Vendor / Participants

The Laurel Board of Trade reserves the right to request any vendor to provide proof of insurance listing the Laurel Board of Trade as an Additional Insured. If not provided when requested your company could be denied participation in this Festival and No refunds will be provided.

Food Vendor

Food vendor means any person, public or private, who offers for sale or gives away food or beverage products including the cooking, heating, frying, refrigeration, and frozen food products intended for consumption at this event. Cottage food vendors are included in this category and must meet the definition as outlined by the State of Maryland https://health.maryland.gov/CottageFoods Business.

All food vendors must provide proof of insurance to the Laurel Board of Trade by September 26, 2022. The Certificate of Insurance must list the Laurel Board of Trade as an additional insured. If the Laurel Board of Trade is not listed on this certificate admittance to this festival will be denied and no refunds will be provided.

General Sales/Commercial Vendors

General Sales/Commercial are T-shirts, Clothes, Sunglasses, and Manufactured Products. Products that are NOT HANDMADE and then shipped to the vendors for resale are considered General Sales. Novelties are not accepted! If you have a mixture of arts & crafts and general sales you will still be charged at the General Sales/Commercial rate.

Arts and Crafts Vendors

Arts and Crafts must be handmade and/or assembled by the Vendor. First time Vendors may be requested to provide samples or pictures of items to be sold. Vendors whose items are not handmade or assembled may be reclassified as General Sales and asked to pay the difference at the Festival or be shut down with no refund. If you have questions, ask ahead of time. Face painters fall under Arts & Crafts. If you are a face painter vendor, you must provide a Certificate of Insurance listing the Laurel Board of Trade as an additional insured by September 26, 2022. If not received you will not be allowed to participate and will not receive a refund.

Non-Profit Groups

Civic, Religious, Schools and Service Groups (you must provide your non-profit tax ID number on the application).

Hand-outs Only Vendors

Raffles, government flyers, commercial businesses and Politicians or Politically affiliated groups – All flyers must be preapproved.

Direct Sales

Direct sales are organizations such as Mary Kay, Avon, Tupperware, Arbonne, Tastefully Simple, Thirty-One, LuLaRoe, etc. No more than (3) Direct Sales vendors of the same products are allowed at this event.

General Regulations

The Main Street festival is a Rain or Shine event. No refunds will be provided because of weather, change of plans, illness, not going to be in town etc. Once you submit payment, refunds will not be made. All vendors should be unloaded and vehicles off of Main Street by 8:00 a.m. and cleaned up and off Main Street by 5:00 p.m. at the end of the festival.

All Vendor spaces are ten (10’) feet wide, and a maximum of (10) feet deep from curb. If you need a space wider than 10 feet, you must purchase the required number of spaces to accommodate your needs. If you encroach on the adjacent space, you can be removed from your location and the Festival if no accommodations can be made. You will be charged for any additional space required.

Your canopy must meet current CPAI-84 and NFPA-701 Fire Resistant Requirements. No exceptions can be made.

The Fire Marshall will be verifying all canopy/tents on the day of the Festival. If non-compliant you will need to remove your canopy and may be removed from the festival. No refunds are provided.

Prohibited at this Festival

Firearms possession, sales and distribution including replicas, look a-likes, or anything that resembles a weapon is prohibited. Please contact the Laurel police department https://www.cityoflaurel.org/police for firearm safety rules and regulations. All Alcohol sales, distribution or giveaways are prohibited at this event. Pornographic material, products, literature, giveaways, gifts, or anything that can resemble this is prohibited. Body piercing or tattoos are prohibited.

The proper fee must be included with your application, or it will not be processed. No exceptions to deadlines. No applications will be accepted without check, money order, cash, credit card or debit card information (a 4% handling fee will be added to all credit/debit card payments). If you are giving away or selling food, you must so indicate on your application. Some foods are allowed without a health permit, but others are not and could result in a fine and being shut down by the Health Department without refund from the Laurel Board of Trade.

If you are also serving or giving away food, you will need to apply using a Food Vendor Application and pay the Food Vendor fee for the amount of spaces you are using. You must list on the application all the food you are selling or giving away. If you are selling or giving away food it is your responsibility to contact the Prince George’s County Health Department for instructions on regulations and acquire all necessary permits and certifications and to be fully compliant with them. They can be contacted at (301)-883-7690 or online at: https://www.princegeorgescountymd.gov/1979/Food-Service-Requirements.

If this is your first time in the Main Street festival, you may be asked to provide pictures/images/sample of your merchandise. Vendors are responsible for collecting and reporting Maryland Sales Tax. Neither the Laurel Main Street Festival Committee, the Laurel Board of Trade nor the City of Laurel is responsible for damage, loss or theft of items.

The Laurel Main Street Festival is a community and family event. As such, The Laurel Main Street Festival Committee/Laurel Board of Trade strives to select vendor applications that reflect the spirit of the festival. However, a vendor’s permit may be withdrawn by the Committee/LBOT if a vendor’s booth or actions are inappropriate for the festival. The Committee and/or LBOT are not responsible for any loss of revenue or fee if a participation permit is withdrawn. Decisions made by the Laurel Main Street Festival Committee and the Laurel Board of Trade are final.

Indemnification: The vendor agrees to indemnify and hold harmless the Laurel Board of Trade, their officers, directors, employees, and agents from any and all claims including, but not limited to, those based upon property damages, personal injuries, taxes and/or loss, in any way related to the Festival including reasonable attorney’s fees, unless such loss or injury is directly the result of negligence on the part of the Laurel Board of Trade, their officers, directors, employees, and agents.

Force Majeure: As Sponsor, the Laurel Board of Trade unilaterally reserves the right to cancel the Festival at any time during the planning, preparation, and actual occurrence when the Laurel Board of Trade’s performance shall be impracticable or impossible by a Force Majeure event beyond its control. Said event may include but is not limited to health pandemics, epidemics, quarantine restrictions, fires, earthquakes, unusually severe weather, wars, insurrections, terrorism, and civil unrest. The Laurel Board of Trade shall notify the Vendor when such an event has occurred stating the circumstances of cancellation. This is a No Refund, rain or shine event. Only if conditions outside the Laurel Board of Trade’s control as outlined above causes cancellation of this event any vendor application fees paid will be redirected to the next scheduled festival event or a 50% refund may be requested.

Any questions should be directed to the Laurel Board of Trade Office at laurelmainstreetfestival@gmail.com or phone at (301) 483-0838. Returned checks will incur a $50 processing fee. Vendor then must pay via a money order or cash.

Applications received after September 12, 2022 (or August 30, 2022 for a Main Street Merchant) cannot be guaranteed placement and participation at the Main Street Festival.

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